Just last month, the Embassy of the Philippines in Abu Dhabi issued an advisory regarding the notarization and authentication of documents. Today, we are going to look more into the process of how such documents are acknowledged or authenticated by the said office.
Documents that are executed outside the Philippines should be acknowledged or authenticated by the Philippine Embassy before being used in the country. Acknowledgement involves the signing of a document in the presence of an Embassy or consular officer, while authentication is when a foreign official’s signature is authenticated by the Philippine Embassy.
Guide to Authentication / Notarization of Documents in Philippine Embassy
Public documents include birth certificates, marriage contracts, special power of attorney, and sworn affidavits, among others. Here is a step-by-step guide on how to get these notarized or authenticated by the Philippine Embassy in Abu Dhabi.
Before anything else, gather the necessary requirements:
- Document to be notarized or authenticated (forms or templates may be requested from the Notarials / Authentication Counter or downloaded from the Embassy website)
- One (1) photocopy of your passport for every document to be notarized or authenticated
- Labour contract (verified by the Philippine Labour Office or POLO)
- Birth certificate and marriage contract (stamped by the UAE Ministry of Foreign Affairs)
- AED 100 fee per document
NOTE: Certificates of residency and unemployment for travel tax exemption are free of charge.
- Go to the Philippine Embassy office located in W-48, Street No. 8, Sector 2-23, Plot 51, Al Qubaisat, Abu Dhabi (see map below). Take note that document processing is done from Sundays to Thursdays, between 8 am to 2 pm.
- Before entering the Consular Section, get a queue number from the doorman for the Notarials / Authentication Counter.
- Wait for your number to be called.
- Submit your documents to Counter B. For notarial services, the executor of the document signs the original and duplicate copy in the presence of the Consular staff or officer. For authentication services, the document should be duly authenticated or stamped by the UAE Ministry of Foreign Affairs.
- After initial evaluation, you will receive a claim stub.
- Proceed to the cashier and pay the necessary fee(s).
- After 3 to 5 days, bring your claim stub and pick up your document(s).
Here is a Google map location of the embassy in Abu Dhabi, for your reference:
As long as you have all the essential requirements, getting your documents authenticated or notarized at the Philippine Embassy should be pretty much straightforward. Meanwhile, if you are new to the UAE, here are some do’s and don’ts in Abu Dhabi that you should keep in mind.
DISCLAIMER: The above guide is presented for information-sharing purposes only. The requirements and procedure may change, so if you want to know more about notarial and authentication services, please visit the official website of the Philippine Embassy in Abu Dhabi.