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Processing a Report of Death at the Phil. Embassy in Abu Dhabi

Pinoys in Abu Dhabi who may experience a death of a loved one, it is important that the details of the deceased person will be registered in our Philippine embassy. This is to make sure that it is reported to the government and that it will be added in our records.

Even if this might be a difficult time for you to process, it is still necessary. The information below will help give some guidance how to process a report of death in Abu Dhabi.

report of death certificate abu dhabi

Guidelines in Registering the Death of a Filipino Citizen at the Phil Embassy in Abu Dhabi

A family member, co-worker, employer/sponsor, company representative or any person concerned can report the death of a Filipino citizen to the Embassy in the UAE. The reporter should submit the following requirements in order to finish the Request for Assistance or ATN Form No. 1.

· Original passport of the deceased (for cancellation)

· Original Death Certificate (English and Arabic versions)

· Letter from the company/employer/sponsor stating the following:

a) informing the Embassy about the death of the employee

b) informing the Embassy that the family in the Philippines was informed already by the employer of the death of their kin

c) complete name, address and telephone numbers of the family member who will receive the body upon arrival at the airport in Manila

d) complete name, address and telephone numbers in the Philippines and in the UAE of the person who will accompany the remains to the Philippines, if any

e) period of employment from the date the employee was hired

f) service benefits and other compensations from the employer

· Police Report (for unnatural death)

· Medical Report

· Flight details of the cargo, which will carry the remains to the Philippines

· Fee of 200 AED for the two certifications to be issued by the Embassy

After bringing the requirements, proceed to the cashier inside the Consular Section for the two certifications to be issued after paying the fee of 200 AED.

Provide the relevant documents and receipt for the issuance of the following certifications:

· Certificate of No Objection to the embalming of the deceased’s body – Hospitals will require this document for the embalming of the body.

· Certificate of Mortuary – This will be a big envelope containing the deceased’s passport, death certificate, certificate of no contagious disease and the embalming certificate issued by the hospital. This big envelope will be secured to the box carrying the remains.

The Department of Foreign Affairs in Manila will be notified of the date and time of arrival by the Embassy upon receipt of confirmation of the flight of the cargo carrying the remains to Manila.

Note: Department Order No. 21-05 states that the Embassy is no longer required to send a representative to inspect and seal the box/casket dated October 5, 2005.

Requirements to ship the remains

The Request for Assistance or ATN Form No. 1 (from the Assistance to National Units) must be finished by the informant and submit the following requirements:

· Passport of the deceased (for cancellation)

· Death Certificate (English and Arabic versions)

· Letter from the company/employer/sponsor stating the following:

a) informing the Embassy about the death of the employee and other important details surrounding the death

b) informing the Embassy that the family in the Philippines was informed already by the employer of the death of their kin

c) complete name, address and telephone numbers of the family member who will receive the body upon arrival at the airport in Manila

d) complete name, address and telephone numbers in the Philippines and in the UAE of the person who will accompany the remains to the Philippines, if any

e) period of employment from the date the employee was hired

f) Detailed end-of-service service benefits and other compensations from the employer + contract of employment signed by the deceased and the company representative

· Police Report (for unnatural death)

· Medical Report

· Cargo Certificate containing complete flight details of the aircraft which will carry the remains of the deceased to the Philippines

· Verified statement or letter of the next-of-kin (NOK) accepting the remains

· Verified statement of the NOK accepting the benefits

· Other supporting documents which establishes the identity and relationship of the NOK to the deceased (i.e. Marriage Contract, Birth Certificate, etc. + Passport or any other identification cards with photo and signature of the NOK) and

· Fee of 200 AED for the two certifications (No Object to Embalm and Mortuary Certificates) to be issued by the Embassy.

IMPORTANT

· Original passport orany valid ID +its photocopy will be required fromthe informant;

· Documents in Arabic must be legally translated to English;

· Please prepare ORIGINAL and PHOTOCOPY of the documents presented;

· If NOK is not in the UAE, items 7, 8, and 9 must be executed and presented to either:

(a) DFA-OUMWA (Manila)

(b) Nearest DFA-Regional Consular Office (RCO) or

(c) Nearest Philippine Embassy/Consulate General if NOK is not in the Philippines. (These things must be duly enclosed in the communication that will be sent to Post)

(Report of Death) Report of Death may be given due course alongside with the process above or in any other time in the future. (Please be advised that prompt reporting of death is necessary so that the heirs in the Philippines would have an official record of death for purposes of inheritance and related matters).

· Please download the Report of Death form (FA Form No. 39)

· Fill up the form thoroughly and correctly (erroneously filled-out forms will not be accepted)

· Print five (5) copies of the fully filled out form in a legal size bond paper + five photocopies of passport of the deceased and the informant (one set will be provided to the informant)

· Follow the steps on the website regarding Report of Death. The fee for the Report of Death is AED 100.

Losing someone important such a sad tragedy, it would be difficult to experience different kinds of emotions and the sadness to lose a significant someone or a family member. But in time, there are many healthy ways to cope up and move forward, never forgetting with the time you spent with that important person.

Source: http://abudhabipe.dfa.gov.ph/report-of-death

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